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SL4B Joint CIP Program

About

The Sugar Land Joint CIP Grant Program is funded by the Sugar Land 4B Corporation and provides an opportunity for community-based organizations to enhance the community through public improvement projects. 

Funding

Fiscal Year 2022 budgeted funds are $200,000.

2022 Deadline

Applications open February 1, 2022 and close March 1, 2022. (Deadline extended to March 31, 2022)

2022 Grant Application

Applications can be completed online or by printed pdf (online is preferred). Applications completed on printed pdf can only be submitted via email and must be in pdf format in zip files.  

Download PDF Application Here

2022 Grant Application Instructions
  • Before applying to the JCIP Program please review the JCIP Policy below. This policy describes the qualifications and requirements to apply to the program.  

  • Please also review the program details and FAQ sections of this webpage before applying for additional information about the 2022 program.

  • Applications can be completed online or by printed pdf (online is preferred). Applications completed on printed pdf can only be submitted via email and must be in pdf format in zip files.  

  • A survey showing the location of the fence and any encroachments is required for perimeter fence projects.  

  • Organizations will be notified of the grant decisions following the June 2022 SL4B Meeting.  

Program Details

Qualifying Organizations 

The SL4B JCIP Program is open to Community Based Organizations located within the City of Sugar Land city limits.  

Community Based Organizations are defined as: 

  • Homeowners Association (HOA)- an organization of homeowners of a specific subdivision in the City of Sugar Land, incorporated and formally registered with the Texas Secretary of State, that makes and enforces rules for the properties within its jurisdiction. 

  • Property Owners Association (POA)- informal organizations of homeowners of the various subdivisions in the City of Sugar Land that oversee properties within their jurisdictions.  

  • Recognized Community Group (RCG)- an organized group of residents in a neighborhood without a HOA or POA. (To register as an HOA or RCG, click here.) 

Qualifying Project Types 

Qualifying projects may include, but are not limited to the following:  

  • Street and Traffic Improvements

  • Parks and Recreation Improvements

  • Cultural Arts  

*Maintenance related items will not be considered a qualifying project.   

 Project Location Requirements  

The project location must meet all of the following requirements: 

  • The location of the project must be in the City of Sugar Land corporate limits.

  • The project must be located on public or private property (w/exceptions) *.

  • Street, traffic, and site improvements must be located on a major collector street, arterial street and/or highway or freeway.  

*Projects can only be located on private property if the SL4B determines that private ownership does not diminish or change the public benefit of the project but must be located within the City’s corporate limits. 

Grant Funding 

The maximum grant award is no more than 50% of the eligible project costs, or $75,000, whichever is less. 

Additional Application Guidelines 

  • Applicant must provide documentation such as organization bank and/or financial statements to demonstrate financial ability to fund their share of the project costs, including all operating and maintenance costs. 

  • The same applicant cannot apply for a new project if the previous project has not been started before the application.  

  • Perimeter fence project applications will require a land survey showing the location of the project and any encroachments.

Required Application Documents

The JCIP Application requires the submission of supporting documentation.

Please see below for a complete list of required documents: 

  • Clear color photos and/or renderings of the proposed project 

  • Clear color photos and/or renderings of the current project location 

  • Work Estimates/Quotes showing the cost of the project 

  • Financial Documents that show financial ability to fund your share of the project costs  

  • Survey showing exact location where perimeter fence will be located (Required for perimeter fence projects only) 

  • Site Plans 

  • Scope of Work 

  • Map of project location 

Any additional documentation not listed that the applicant can provide to strengthen the application is recommended. 

Frequently Asked Questions

What is the difference between a major collector street, arterial street and minor collector?  

Major Collectors- Major Collectors are designed to carry large amounts of traffic over short distances within the city. Major Collectors may have typical sections like Arterials (one example being Telfair Avenue); however, a Major Collector provides access to development, and is not intended to carry traffic over the same distance as Arterials.  

Arterials- Arterials, along with State Highways, are the main roadways within a city’s street network. They are designed to carry large volumes of traffic longer distances throughout the city. Multiple, varying land uses are connected by Arterials. Cities around Sugar Land, such as Missouri City, Houston, and Stafford, are also connected to Sugar Land and each other by Arterials.  

Minor Collectors- Minor Collectors are streets that connect local streets to major collectors or arterials. Generally, Minor Collectors share similar roadway elements with local streets, such as two lanes, no medians, more frequent driveways, and on-street parking. Single-family houses may or may not gain access from them.  

What if my application is submitted after the deadline?  

Applications submitted after the deadline will be considered in the order received on a case-by-case basis until all funds appropriated for that fiscal year are expended.   

What are the applicant’s financial requirements?  

The SL4B JCIP Grant Program is a reimbursement program. Each applicant must provide documentation to demonstrate financial ability to fund their share of the project costs including all operating and maintenance costs. Selected organizations will provide the upfront cost of the project and will be reimbursed by the SL4B for up to 50% of the eligible project costs or $75,000, whichever is less once the project is complete.  

Additionally, the applicant cannot have begun or expended funds on any component of the Joint CIP Project for which it is seeking funding. 

How often can my organization apply for funds?  

Organizations may apply as often as they deem necessary. However, the same applicant cannot apply for a new project if a previous project has not been started before the application deadline.    

What are the steps of the application process?   

  1. After the application deadline, all submitted projects are reviewed by a City Staff Committee who scores all projects received and provides a recommendation to the SL4B Board.   

  1. Projects are presented at SL4B Workshop for feedback. Applicant attendance is encouraged.  

  1. Projects are brought to the SL4B Board for approval of finding and funding resolutions. Applicant attendance is encouraged.    

  1. If the project is approved by the SL4B Board, the applicant must enter a written contract with the City by December 31st of that year.   

  1. Organizations must sign, notarize and submit all required documents (surveys, consents to encroach and/or no objection letters) before entering into an agreement with the city.  

  1. Once all required documents are received and the agreement is approved by City Council the organization may begin work on the project.   

 What are the steps of the reimbursement process? 

  1. After work is complete on the project, the organization must submit the complete reimbursement package to the Office of Economic Development. 

The reimbursement package includes:  

  • Copies of all required permits obtained for installation of the improvements. 

  • Copies of receipts showing that all contractors have been paid the total project cost. 

  • Letter from the Association Board President warranting those improvements. have been completed according to requirements of the agreement.  

  • Color photographs of the completed improvements.  

  1. Once the completed reimbursement packet is received and approved, the city will make one payment of the reimbursement amount within 30 days.  

2022 SL4B Joint CIP Program Handout
SL4B JCIP Policy

For more information please contact the City of Sugar Land, Office of Economic Development at 281-275-2229 or ecodev@sugarlandtx.gov .

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